News & Announcements
2019 Treasurer’s Report
2019 Treasurer’s Report has been filed. It is available below and on the Downloads page:
Supplemental Appropriation Ordinance
Supplemental Appropriation Ordinance No. 2019-04 was passed by the village board at the December board meeting. It is available below and on the Downloads page:
Tax Levy Ordinance
Tax Levy Ordinance No. 2019-05 was passed by the village board at the December board meeting. It is available below and on the Downloads page:
Notice of Majority of Quorum
Notice is hereby given that a majority of quorum of the Hopewell Village Board have been invited and may attend a conference call meeting with E.P.A. and other agencies, to discuss chloride and iron violations, on Wednesday, November 6, 2019, at 1:30 p.m., at the Village Hall.
Notice is hereby given that a majority of quorum of the Hopewell Village Board have been invited and may attend a community meeting on Tuesday, September 10, 2019, at 7 p.m., at the Village Hall. The meeting is being organized by community members for the purpose of discussing options to reduce speeding in the neighborhood.
News & Announcements
2019 Appropriations Ordinance
The annual Appropriations Ordinance, #2019-03, was passed by the village board at the June board meeting and is available on the Downloads page:
Annual Drinking Water Quality Report Available
The drinking water quality report, also known as the Consumer Confidence Report (CCR), is available for viewing under the Downloads page or directly from this link:
A special board meeting is scheduled at 4:00 p.m. on Friday, June 21, 2019, to approve the Minutes from the June 18, 2019 regular board meeting. The special board meeting will be held at Village Hall and is open to the public.
Village Garage Sale
The annual Village garage sale will be 8 a.m. to 3 p.m. on Saturday, June 1st. 2019 Hopewell Garage Sale Map
Notice of Special Meetings
Two special meetings are scheduled to discuss the 2020 budget. Waterworks budget meeting is scheduled for Friday, May 10, 2019. General funds budget meeting is scheduled for Monday, May 13, 2019. Both meetings are open to the public, are scheduled from 6 pm to 9 pm, and will be held at the Village Hall.
New Village Clerk Appointed
Recently elected Trustee Teresa Youngren resigned from her position as a member of the incoming board of trustees in order to accept an appointment to the role of village clerk. Outgoing president Chris Minch made the appointment, and outgoing village clerk Sue Vik swore Teresa in as the new clerk at a special board meeting held on April 30.
Village Wide Garage Sale Date Set
The date for the 2019 village wide garage sale is Saturday, June 1. Jill Kelly is once again coordinating the sale. Watch for more information as the date approaches, but start cleaning out those closets!
Click to view past News & Announcements
Special Board Meeting April 30
There will be a brief Special Board Meeting on Tuesday, April 30, 2019, for the purpose of appointing a new village clerk. This meeting is open to the public. Newly elected officials will be sworn in at the regular May meeting and will begin their terms on that date.
Village Code Book Published
All of the village ordinances have been combined into a new Village Code Book. The code book replaces all previous individual ordinances in their entirety. The new code book also includes in writing administrative guidelines that define the operation of the village board. The code book will be updated and published annually. You can view and download a copy by accessing the Downloads tab on this website. If you have any questions or comments, please contact a board member or the village clerk. Contact info for village personnel is posted under the Contact Us tab on this website.
Annual Treasurer’s Report Posted
The Annual Hopewell Treasurer’s report has been posted. You can view a paper copy taped to the village hall main window, or you can view and download a copy by accessing the Downloads tab on this website. Questions about the report should be directed to the treasurer.
Help Us Keep the Calling List Accurate
During last weekend’s snowstorm, the village sent out an automated call regarding road conditions in the village. If you didn’t receive a phone call, it is either because you never signed up for our calling list, or your phone number has changed perhaps because you dropped your landline. Help us keep our calling list accurate and up to date.
Email the village clerk at ‘firstname.lastname@example.org‘ with up to two phone numbers per household for our calling list. Include your name, house number and street name. If you have dropped your landline or have gotten a new cell number, it is important to update your numbers with our clerk. Our automated system charges the village per call even if the call can not be completed. The calling list is for village messaging only. We do not share the list.
Snow Plow Volunteers Needed
The village is in need of volunteer snow plow drivers. We currently have one plow truck which was busy non stop throughout the snowstorm last weekend. We need extra volunteer drivers to allow the village to keep plowing to keep the roads open during long lasting snow events. If interested, contact Maintenance Manager Gary Weaver or Trustee Steve Shaffer at (309)274-5145.
2018 Tax Levy Ordinance
The annual tax levy ordinance, #2018-08, was passed by the village board at the December board meeting and is available on the Downloads page. You may also view it directly through this link:
Hopewell Tax Levy Ordinance 2018
Republican and Democratic Caucuses were held on Monday, December 3, 2018. There were five Republican nominees for five elected trustee positions. There were no attendees, and therefore no nominees, at the Democratic party caucus. No candidates were nominated for Board President or Village Clerk. One Independent candidate has indicated interest in a trustee position. Nominees and petitioners will need to file their candidate paperwork with the village clerk during the week of December 10-December 17 in order to complete their candidacy and have their names placed on the April 2, 2019 ballot.
December Board Meeting Date 1 week early
The December board meeting will be held on December 11, 2018 at 7 p.m. at the Village Hall. This is one week earlier than usual.
Official Village of Hopewell Facebook Page and Social Media Policy
The village of Hopewell has launched an official Facebook page to get news and information out to residents who use social media. This page is not the same as the private neighborhood group page which has existed for several years. You can find the official page here: https://www.facebook.com/VillageofHopewell
Please note that while the Facebook page will be used as an important tool to get information out to residents, if you have a concern that requires a rapid response, you should call the village hall or email through this website. The village has a greatly enhanced phone system designed for faster response time to calls. For more information on the village’s social media policy, please read the Social Media Policy Statement.
Maintenance Manager Hired
post updated 10/28/2018
The Village of Hopewell has hired Gary Weaver as Maintenance Manager effective November 1. Welcome aboard Gary.
Our Address is Hopewell, Illinois
While it is true that Hopewell shares the same zip code as the village of Sparland, residents are reminded to use Hopewell for their city name. This has been accepted by the post office for nearly 20 years, but some residents are still using Sparland for their city in their official address. If you are an old timer who still remembers when the village of Hopewell was known as Hopewell Estates-a subdivision of Sparland, you may have gotten in the habit of using Sparland as your home address. In fact, some real estate documents may still reference the old Hopewell Estates. When Hopewell was incorporated as an independent village in 1983, Hopewell Estates- the subdivision- ceased to exist. Please update your address to reflect Hopewell as your official city.
Special Board Meeting Monday, September 24, 2018
There will be a special board meeting on Monday, September 24, 2018 at 6 p.m. at the village hall. The purpose of the meeting will be to discuss the purchase, financing, engineering and installation of a 50,000 gallon water tower. The tower is no longer used or needed by the town of Mendota and is available for purchase at an excellent price. The proposed tower has double the storage capacity of Hopewell’s current water tower. This meeting is open to the public.
September Meeting Time Change
The regular September Board Meeting on September 18, 2018, will begin one hour earlier, at 6 p.m., due to a full agenda.
Two Trustees Appointed to the Village Board, One Vacancy Remains
Residents Mike Hill and Kevin Bennett were appointed to the village board at the August 2018 meeting, following the resignation of trustees Chris Minch and Jim Casey. Chris Minch will continue to serve as appointed Board President until the next election, but has resigned from his dual role as trustee. Jim Casey resigned due to family obligations. One vacancy on the village board remains, following the resignation of trustee Tanya Colby, who resigned from the board citing health concerns and family obligations. If you are interested in appointment to the board, contact Board President Chris Minch via email to: email@example.com for information on the roles and responsibilities of trustees. Village trustees are not compensated.
Annual Drinking Water Quality Report Available
The annual drinking water quality report, also known as the Consumer Confidence Report (CCR), is available for viewing under the Download Center, under the Environmental subheading. You may also access the report through this link:
Annual Drinking Water Quality (Consumer Confidence) Report
2018 Appropriations Ordinance
The annual Appropriations Ordinance, #2018-01, was passed by the village board at the July board meeting and is available on the Downloads page. You may also view it directly through this link:
Hopewell Appropriation Ordinance 2018
Did you know that the village has had an ordinance on the books since 1989 which prohibits the parking of inoperable vehicles within public view? Check out the text of the ordinance on the Downloads page. If you have a vehicle which is incapable of running or doesn’t have a valid license plate registration sticker, and it is parked in public view on your property, you could be subject to a daily fine until it is removed.
Summer Yard Mowing
This is a quick reminder that residents are responsible for mowing the grass on their property all the way to the road, even if they have a fence or a line of trees screening their home from the street. The village will not mow the ditches along any lot which has a home on it. Please keep these areas of your property up to edge of the road mowed and free of debris.
Speeding on Village Roads
Speeding on village roads, particularly Illini and Hopewell Drives, continues to be a frequent complaint from residents. The speed limit on village roads is 30 mph. The board recently budgeted funds to purchase speed monitoring equipment this year in an effort to address this complaint. All residents are asked to slow down and watch for children at play and villagers walking or jogging on the roads.
Gypsy Moth Control Aerial Spraying June 25
posted June 20, 2018
Weather permitting, the aerial spraying for the control of gypsy moths will be June 25, starting at approximately 6 a.m. and continuing into the afternoon. Expect to see a yellow and blue plane flying 40 feet above the trees over the village. It will be noisy. The plane will be flying fairly low and will be making multiple passes guided by GPS. The product being sprayed is not harmful to humans, pets or autos and washes off with regular soap and water. It only interrupts the mating cycle of the gypsy moth and will not kill anything. See the post below from March 22 for additional information.
Jake Gilmore Retires as Village Water Operator; New Water Operator Hired
posted June 20, 2018
Jake Gilmore officially retired as village water operator on June 3, 2018 after 26 years. Thank you to Jake for his many years of service and many hours of volunteer labor for the village. The village has hired certified water operator Kurt Downie to replace Jake, effective June 1, 2018. Kurt is handling all water quality operations for the village. Welcome aboard, Kurt!
Please Do Not Dump Your Garbage at the Village Hall
posted April 18, 2018
Recently someone dumped a large console TV behind the village hall. The municipal hall is not a landfill, nor does the village staff collect garbage. There are several places in the area that will take electronics and appliances for recycling. Google can help you find them.
Plastics, steel cans, paper and cardboard can be recycled at the self serve drop off locations in Lacon behind Hardin Industries and at the Wigand Disposal offices in Chillicothe.
The only item the village collects for recycling is aluminum cans. Money made from recycling cans is used to defray the costs of the village park. Please do not bring any other type of aluminum (foil, pie pans, siding, rain gutters, soffit, etc.) to the village hall for aluminum recycling. Your cooperation is truly appreciated.
Aerial Spraying for Gypsy Moth Control Over Hopewell Scheduled for Late June
posted March 22, 2018
The village has received notification from the Illinois Department of Agriculture that aerial spraying over our village for control of gypsy moths is scheduled for late June. Click the link to access all of the information the village has received. If you have questions after reviewing the information linked here, contact the program manager at Department of Agriculture whose contact information is included in the documentation. Gypsy Moth Spraying Program Information
New Phone System at the Village Hall
posted February 28, 2018
Starting March 1, when residents call the village hall, they will experience a new and greatly improved way to contact the village staff. Up until now, the village hall has utilized a single old answering machine which was shared by all employees and required employees to go to the hall regularly to check the recorded messages. The new VOIP phone utilizes an extension system which will route callers to the correct department or staff member they wish to talk to during regular business hours. The new system is much more efficient and will result in faster response times. It also represents over an 80% reduction in the village hall’s phone bill. The board is committed to providing the most cost effective services possible to our residents.
2017 Annual Treasurer’s Report
The annual Treasurer’s Report for the village of Hopewell for the fiscal year ending April 30, 2017 is available on the Downloads page. You may also view it directly through this link:
2017 Annual Treasurer’s Report
2017 Tax Levy Ordinance
The annual tax levy ordinance, #2017-02, was passed by the village board at the November board meeting and is available on the Downloads page. You may also view it directly through this link:
Hopewell Tax Levy Ordinance 2017
Hopewell Volunteer Fire Department
The village board is exploring the possibility of creating a volunteer fire department. This would be made up of local volunteers with a station located within the village as part of the new Chillicothe Community Fire Protection District. If you are interested in serving as part of a volunteer fire department in the village, please contact acting board president Chris Minch.
New Treasurer Appointed
Hopewell resident Brain Kimmel was appointed to the position of village treasurer at the October board meeting. Brian’s education, work experience and time as a small business owner make him an excellent choice for treasurer.
Zoning and Ordinance Committee Formed
The village board has formed a Zoning and Ordinance Committee to handle building permit applications and zoning and ordinance enforcement issues. The committee meets at 6:30p.m. on the third Tuesday of the month (a half hour before the regular monthly board meeting) at the village hall. Residents are welcome to attend and bring any zoning or ordinance enforcement concerns to the committee. The agenda for the meeting is posted on the village hall window at least 48 hours ahead of meeting time.
Non Highway Vehicles on Village Roads
The village board has received numerous complaints about ATV’s, golf carts, dune buggies, four-wheelers and dirt bikes on village roads. The operation of these types of non-highway vehicles on public roads is prohibited by state law. If you would like to review the relevant Illinois statute, you may view it here:
Illinois Vehicle Code Regarding Non Highway Vehicles
For the safety of all residents and to comply with the state statute, please do not operate these types of vehicles on village roads. Anyone observing a non-highway vehicle operating on village roads is asked to please call the Marshall County Sheriff’s non emergency number at (309)246-2115 to report the violation.
2017 Appropriations Ordinance
The annual appropriations ordinance, #2017-01, was passed by the village board at the June board meeting and is available on the Downloads page. You may also view it directly through this link:
Hopewell Appropriation Ordinance 2017
Annual Drinking Water Quality Report Available
The annual drinking water quality report, also known as the Consumer Confidence Report (CCR), is available for viewing under the Downloads tab, under the Environmental subheading. The report is 11 pages long. You may also access the report through this link:
Annual Drinking Water Quality (Consumer Confidence) Report
Residents reminded to clean up after dogs/Complaints about dogs on the loose
The village board continues to receive complaints about dogs. If you are a dog owner, please review the Dog Ordinance for the village. The Dog Ordinance can be found under the Downloads tab. No dog is to be allowed to run loose. The county’s dog catcher can impound a loose dog. The village can and will impose a fine on the owner above the impound fees the county will charge to reclaim the dog. To report a dog on the loose, contact the Marshall County Sheriff’s office at (309)246-2115. Once you have notified the county, use the contacts form on this website to notify the village.
The board also continues to receive complaints about dog waste along and on roads. All residents are reminded to take a bag and a scoop when walking dogs and to clean up after them. This is common courtesy. Walking a dog along or on a lot without a house on it does not make dog owners exempt from cleaning up. The board has received complaints from village maintenance staff and residents about this issue over the last several months.
Traffic Control at Illini Drive/Hopewell Drive Intersection
There have been ongoing reports of near accidents at the intersection of Hopewell and Illini Drives . Drivers turning off of Illini Drive fail to stop completely before proceeding to turn. Also, drivers turning left off of Hopewell Drive onto Illini cut the corner too sharply. The village will be adding a wide, white, painted STOP line on Illini Drive to clearly indicate the correct stopping point. Drivers need to come to a complete stop at this point and watch for cross traffic on Hopewell Drive before proceeding with the turn. The painted white line will also serve to delineate the width of the lane so that drivers turning onto Illini turn into the proper lane without cutting the corner. We hope this will address the recurring issue with this intersection. If it does not, the board may consider making this intersection a three-way stop. If you have any questions or comments you wish to share with the board, you can find contact information for the board on the CONTACTS page on this site.
Water Meter Replacement Program
The village is entering the second year of a multi-year plan to replace all residential water meters in the village with new state-of-the-art units. Many homes have older meters which have become inaccurate or have failed completely. Some of these older meters were originally installed in the 1970’s. In 2016, 50 homes received new replacement meters. In 2017, another 50 homes will have new meters installed. This process will be continued each year until all meters have been updated. The village anticipates completing the meter replacement by the end of 2018. The new meters are more accurate, and they are read electronically eliminating some of the labor which has been required each month to personally visit and record each meter’s reading.
The village is providing the new meters at no cost to the homeowner. A licensed plumber has been hired to provide the labor for this program. In some cases, replacing a meter also means bringing the plumbing around the meter into compliance with the village’s water ordinance. This is a not a new requirement. The ordinance states that a shut-off valve must be installed on either side of the meter. Many homes already have shut off valves in place. If a home needs to have shut-off valves installed at the water meter, the homeowner is only required to pay for the necessary parts. All of the labor cost for both the meter replacement and the installation of shut off valves is being paid by the village. The average cost for valve parts in 2016 was $36, with a range of $12-$96. The parts cost varies depending on the state of a particular home’s plumbing including whether a home has copper, PVC or PEX piping. Each homeowner will receive a detailed invoice by mail for any parts used, and the parts total will be added to his or her next monthly water bill following the installation.
The water meters are being replaced on a priority basis with meters that are malfunctioning getting first priority. Then they are being grouped by geographic area/street to make it efficient for the meter reader to read groups of meters electronically.
Homeowners will receive a letter in the mail when their meter is targeted for replacement with instructions on how to contact the plumber to arrange to have the work done. A prompt response from the homeowner is necessary. In general, the plumber will be working on the replacements in groups of 10-12 meters at a time from late spring through early fall. Watch your mail for a letter from the Village of Hopewell Water Department. If you have any questions about this program, please contact the Village Water Department at (309)274-5145 and leave a message.
Temporary Buildings/Structures not permitted in the village
This is a reminder to residents that temporary buildings such as those consisting of wall and roof framing covered with fabric, canvas, rubber or other semi permanent material are not permitted in the village per the Zoning Ordinance. The only exception to this rule is the use of these structures on a temporary seasonal basis for growing vegetables from late winter into springtime, or for protecting firewood from rain and snow in the winter months. Temporary structures used for the above purposes must be disassembled and stored once the spring growing season is over or the winter months have passed. Storing boats, lawn care equipment, cars, etc. in temporary structures on a year round basis is not allowed. Please see Page 9 of the Zoning Ordinance or contact any trustee for more information.
Do you have a rusty lot number sign in your yard?
If you have an old rusted metal sign with your lot number on it in your yard somewhere, you can remove and recycle it. Those metal number signs, or fire numbers, used to be necessary for the fire department to locate your home in the event of an emergency. Mapping technology has made those signs obsolete, so please feel free to remove yours. Your yard will look neater without it!
Residents are reminded that, per village zoning ordinance, lot owners are required to keep their property “and all improvements theron in a sanitary condition, decent, neat and free from garbage and refuse, and shall maintain all improvements theron in good repair and attractive in appearance.”
Leftover construction materials and discarded household items should not be left outside on the property. Please keep our village an attractive place to live.